If you are buying or transferring ownership of an ex-diplomat vehicle, the process requires strict compliance with both the Ministry of Foreign Affairs and the National Transport and Safety Authority (NTSA). Below is a step-by-step breakdown of the requirements and the full application procedure.
📋 PART 1: Required Documents
Before beginning the online application, ensure you have the following documents ready:
✅ Approved Ministry of Foreign Affairs Forms:
Form A – Approved by the Ministry of Foreign Affairs
Form C – Approved by the Ministry of Foreign Affairs
✅ Customs & KRA Documents:
Original Customs Entry (Form C17B)
Original KRA Payment Receipt
✅ Vehicle Ownership Documents:
Original Logbook
Pro 1 B
Pro 1 C
✅ KRA PIN Details:
KRA PIN – Buyer
KRA PIN – Seller
✅ Diplomatic Identification:
Diplomatic ID of the Buyer
Diplomatic ID of the Seller
💻 PART 2: Online Application Process (NTSA Portal)
Follow these steps carefully to complete the re-registration application:
🔹 Step 1: Log In
Visit: serviceportal.ntsa.go.ke
Log into your registered NTSA account.
🔹 Step 2: Select Vehicle
Navigate to Motor Vehicle Services.
Click on Motor Vehicle Re-Registration.
🔹 Step 3: Fill in Details
Enter all required vehicle information.
Click Next.
🔹 Step 4: Customs & PIN Lookup
Look up the Customs Entry and KRA PIN.
Search and verify details, then click Next.
🔹 Step 5: Select Number Plate Type
Choose the preferred type of number plate.
Click Next.
🔹 Step 6: Upload Documents
Attach all the required documents as listed in Part 1.
Ensure all uploads are clear and legible.
🔹 Step 7: Declaration & Submission
Read the declaration statement.
Click on Declaration and Submit.
🔹 Step 8: Make Payments
Pay the re-registration fee.
Pay the inspection fee.
Keep the payment receipt for reference.
🔄 PART 3: Buyer & Seller Actions
👤 Buyer:
Log into your NTSA account.
Go to Notifications.
Accept/Decline Consent for the transfer.
👥 Both Parties:
Select Number Plate & Logbook Collection Point:
Choose Re-Registration Counter as your collection point.
Enter details of the authorized person who will collect the logbook and number plates.
🔍 PART 4: Vehicle Inspection
📅 Seller Action:
You will receive a notification prompt in your NTSA account.
Click on the notification and book inspection.
Select:
✅ Preferred Inspection Centre
✅ Preferred Date
Submit the booking application.
📋 Physical Verification:
After successful inspection, submit all original physical documents for verification at the designated NTSA office.
✅ PART 5: Final Approval
Wait for NTSA approval and number plate allocation.
Once approved, collect your new logbook and number plates from the selected re-registration counter.
🚗 Need transport to NTSA offices, inspection centres, or document collection points?
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Stay compliant. Stay mobile.